Time thieves are stealing your team's hours. Take them back.
Somewhere in your week, repetitive workflows are quietly eating whole days — research, invoices, tickets, copy-paste. Play the quest, catch the thieves, and get a personalized map of what you could automate first.
No signup. No forms. Takes about 3 minutes.
Ready, player one?
Your mission: travel through 6 worlds of everyday busywork and catch the time thieves hiding in workflows you recognize. Every thief you catch frees a teammate — and shows you exactly where automation pays off first.
~3 minutes · no wrong answers
From quest log to running automation
This is how the game becomes real, usually within days.
Walk through your picks
In a free founder call we go through your quest log, sort the genuine quick wins from the nice-to-haves, and pick a first workflow.
We build the first quick win
Our team builds the automation for you — connected to your real tools, tested on your real data. No platform to learn.
Hours come back every week
The first win usually pays for itself within weeks. Then, with the basics automated, we go after the bigger workflows.
What can a team actually automate with AI?
These are the 61 workflows the quest hunts for, grouped by world. They're the ones we most often find eating whole days at small and mid-sized companies, each with the way we'd automate it.
Research Ruins
Background checks, dossiers and desk research10 workflows
Someone researches every lead and company by hand before reaching out
How we'd automate it: An agent builds a full dossier per lead — company, news, tech stack, buying signals — so outreach scales without hiring.
Checking competitors' prices, pages and news by hand
How we'd automate it: A watcher tracks competitor sites and news, and drops a digest in your inbox only when something actually changed.
Compiling background notes before every important meeting
How we'd automate it: Calendar-triggered briefings: who you're meeting, their company, past emails, talking points — ready an hour before.
Pulling market or industry reports together from scattered sources
How we'd automate it: An agent gathers sources, extracts the numbers and drafts the report — you edit instead of assembling.
Screening CVs and researching candidates one by one
How we'd automate it: Incoming applications get parsed, scored against your criteria and summarized into a shortlist.
Vetting new suppliers or partners across registries and reviews
How we'd automate it: One prompt kicks off a background check: registry data, reviews, financial signals — returned as a one-page verdict.
Researching topics and sources for posts and campaigns
How we'd automate it: A research agent collects sources, quotes and angles for each content piece — writers start at 80%.
Digging through keyword tools to decide what to write and rank for
How we'd automate it: An agent clusters keywords by intent and difficulty and hands your writers a ready-to-go content brief — no more guessing what to publish.
Reading through customer calls, reviews and surveys to decide what to build or say next
How we'd automate it: An agent mines every call, ticket and review into themes and verbatim quotes — product and messaging decisions backed by evidence, not gut feel.
Building targeted prospect lists by hand from directories and LinkedIn
How we'd automate it: Describe your ideal customer once; an agent assembles a deduplicated, enriched list that's ready to reach out to.
Watchtower Peaks
Checking, watching and keeping an eye on things10 workflows
Watching a shared inbox so nothing urgent slips through
How we'd automate it: Incoming mail gets classified and routed; genuinely urgent items ping the right person instantly.
Checking reviews and social mentions of your brand
How we'd automate it: Mentions and reviews across platforms land in one feed with sentiment flags — respond in minutes, not weeks.
Keeping an eye on stock levels and supplier prices
How we'd automate it: Thresholds watch themselves: low stock or a price jump triggers an alert or even a draft reorder.
Manually checking that the website, forms and checkout still work
How we'd automate it: Automated checks click through your critical paths daily and alert you before customers notice.
Pulling numbers from five tools into the Monday KPI report
How we'd automate it: The report builds itself from your tools every Monday morning — same format, zero copy-paste.
Tracking regulations, tenders and industry news for your niche
How we'd automate it: An agent scans official sources and tender portals, and briefs you on anything relevant — new revenue you used to miss.
Watching for failed payments and overdue accounts
How we'd automate it: Failed or overdue payments trigger themselves: flagged, chased, escalated — before they become a problem.
Checking ad and campaign dashboards every morning to see what's spending and converting
How we'd automate it: One daily digest pulls every channel together and flags what to pause or scale — no more hopping between five dashboards.
Manually checking where you rank on Google for your key terms
How we'd automate it: Rankings get tracked automatically and you're alerted the moment a page slips or a competitor overtakes you.
Manually updating the pipeline to see which deals are stuck
How we'd automate it: Deal stages and next steps sync themselves; stalled deals surface with a nudge before they go cold.
Inbox Swamps
Incoming data, forms and copy-paste10 workflows
Copying form submissions into a spreadsheet or CRM
How we'd automate it: Submissions flow straight into your CRM — enriched, deduplicated, assigned. The spreadsheet retires.
Saving email attachments into the right folders
How we'd automate it: Attachments get recognized, renamed and filed by rules you define once.
Sorting incoming leads and assigning them to the right person
How we'd automate it: Leads get qualified and routed by territory, size or product — within seconds of arriving.
Typing data from PDFs and scans into your systems
How we'd automate it: Documents get read automatically; extracted fields land in your system with a confidence check for edge cases.
Re-typing orders from email and phone into the ERP
How we'd automate it: Orders in any format get parsed and entered automatically — the classic five-hours-a-week quick win with huge error savings.
Categorizing survey answers and customer feedback
How we'd automate it: Feedback gets clustered by topic and sentiment automatically; trends surface without anyone reading 400 rows.
Cleaning up and deduplicating CRM entries
How we'd automate it: An agent merges duplicates, fills gaps from public data and keeps records consistent in the background.
Adding subscribers, tags and unsubscribes to your email tool by hand
How we'd automate it: New contacts get added, tagged and segmented automatically — your lists stay clean without the busywork.
Copying deal details from email into the CRM after every call
How we'd automate it: Call notes and emails get parsed into structured CRM fields automatically — nothing logged from memory at 6pm.
Chasing and collecting timesheets or logged hours every week
How we'd automate it: Reminders go out, entries collect themselves and the summary lands ready for payroll or billing.
Ledger Caves
Invoices, receipts and accounting chores10 workflows
Creating and sending invoices from orders or timesheets
How we'd automate it: Invoices generate themselves from your source data and go out on schedule — you approve, not assemble.
Chasing unpaid invoices with reminder emails
How we'd automate it: A polite, escalating reminder sequence runs on autopilot and stops the moment payment arrives.
Collecting receipts and forwarding them to the accountant
How we'd automate it: Receipts from inboxes and phone photos get collected, matched and handed to your accountant automatically.
Matching incoming invoices to orders before approving them
How we'd automate it: Incoming invoices get matched against orders and deliveries; only mismatches ever need a human look.
Building expense reports from card statements
How we'd automate it: Statement lines get categorized and turned into finished expense reports — end-of-month pain gone.
Updating the cash-flow spreadsheet by hand
How we'd automate it: Balances and open invoices sync into a live cash-flow view — always current, never hand-updated.
Building quotes and proposals from a price list, line by line
How we'd automate it: Quotes assemble themselves from your price logic and templates in minutes — faster quotes win more deals.
Reconciling ad spend across channels against the budget
How we'd automate it: Spend from every platform pulls into one view and reconciles against budget — overspend gets caught the same day.
Updating the marketing budget sheet to see what's left to spend
How we'd automate it: Committed and actual spend sync into a live budget view — always current, never hand-tallied.
Tracking freelancer, agency and tool invoices so nothing's paid twice
How we'd automate it: Incoming invoices get logged, matched to projects and flagged for approval — duplicates and surprises caught early.
Ticket Tundra
Requests, questions and support queues10 workflows
Answering the same customer questions again and again
How we'd automate it: An assistant trained on your knowledge answers the repeat 60% instantly, 24/7 — your team keeps the interesting cases.
Categorizing and prioritizing incoming tickets by hand
How we'd automate it: Tickets get classified, prioritized and routed on arrival; SLAs stop depending on whoever's watching the queue.
Answering “where is my order?” lookups all day
How we'd automate it: Status questions get answered automatically from your shop and shipping data — instantly, in any language.
Handling password resets, access requests and onboarding checklists
How we'd automate it: Standard internal requests run themselves through approval and provisioning steps you define once.
Summarizing complaints and escalating them with context
How we'd automate it: Complaints get summarized with history and severity and land with the right owner — nothing gets lost in handover.
Processing returns and cancellations paperwork
How we'd automate it: Returns trigger the full paper trail automatically: labels, credit notes, stock updates, customer messages.
Email ping-pong to schedule appointments
How we'd automate it: A scheduling assistant negotiates times, books the slot and sends the invite — zero back-and-forth.
Replying to comments and DMs across every social channel
How we'd automate it: Messages land in one inbox with draft replies in your voice; the routine ones can even answer themselves.
Answering the same pre-sales questions from ads and landing pages
How we'd automate it: An assistant trained on your offer answers “do you do X, what does it cost” instantly — and books the call when they're ready.
Handling webinar and event sign-ups, reminders and no-show follow-ups
How we'd automate it: Registration, confirmations, reminders and the after-event follow-up all run themselves end to end.
Assistant Meadows
Calendars, notes, follow-ups and busywork11 workflows
Playing calendar tetris to schedule and reschedule meetings
How we'd automate it: An assistant handles the juggling: finds slots, resolves conflicts, protects your focus time.
Drafting the same routine email replies and follow-ups
How we'd automate it: Routine mail gets draft replies in your tone, ready to send — you review in seconds instead of writing.
Turning meeting recordings into notes and action items
How we'd automate it: Every meeting produces notes, decisions and assigned action items automatically — pushed to your tools.
Booking travel and assembling itineraries
How we'd automate it: Trips get researched, booked within policy and compiled into one itinerary — including the calendar entries.
Writing the weekly status or board update from scratch
How we'd automate it: The update drafts itself from your project tools and metrics; you add judgment, not plumbing.
Chasing teammates for updates and deadlines
How we'd automate it: Open items get followed up automatically and status collects itself — you only see what's stuck.
Formatting decks, docs and templates again and again
How we'd automate it: Content flows into your branded templates automatically — formatting stops being a job.
Trying to remember follow-ups with key contacts
How we'd automate it: An assistant tracks touchpoints and nudges you with context at the right moment — relationships become revenue.
Scheduling and posting the same content across every channel by hand
How we'd automate it: One piece gets reformatted and scheduled per channel automatically — post once, appear everywhere.
Turning one blog post or talk into posts, snippets and a newsletter
How we'd automate it: An agent spins each long piece into channel-ready posts, quotes and an email draft — ten times the output from one idea.
Putting the newsletter together from scratch every week
How we'd automate it: Your links, updates and drafts assemble into an on-brand newsletter that's ready to review and send.
Ready to catch your time thieves?
Book a free founder call — we'll tell you honestly what's worth automating and what isn't.
Frequently asked questions
Anything repetitive that has a clear input and a clear output. In practice it falls into six clusters: research and background checks, monitoring and alerts, incoming data and forms, invoices and accounting chores, support tickets, and assistant work like calendars, notes and follow-ups. The quest walks through all six with 61 concrete workflows.